Same email you use today.
Your building’s project record — just CC BoardRecord.
Every message, file, and decision
logged automatically.
No credit card required
Roof replacements, facade restorations, elevator upgrades — vendor invoicing simplified.
Atlas Roofing Co.
vendor@atlasroofing.com
Revised scope for Phase 2
Email in. Permanent record out.
Every project gets its own email address and timeline.
Vendors email the project address. Every message, file, and update is logged in order. No portal. No password.
Ask a question. Get a cited answer from your project documents.
Cited answers from bids, contracts, and engineer reports — not your CC&Rs. Ask a question and get the specific document, page, and passage.
Your board controls who can communicate with each project.
Whitelist vendors and board members. Vendors never need an account — only approved senders can post to the project record.
Revised Electrical Diagram — Unit 4B
From vendor invoice to board-approved payment.
Invoices extracted from vendor emails land on your project timeline. Board Pro tracks multi-member approval, connects vendors via Stripe, and executes payment with a full audit trail.
Revised Electrical Diagram — Unit 4B
Project governance,
not community management.
The board protects the building.
BoardRecord protects the board.
A defensible record when the roof job goes sideways.
Change orders, engineer letters, and board approvals — captured from the first CC. Searchable and exportable when disputes arise.
The facade project survives the board president who started it.
When leadership changes mid-renovation, the building's project history stays intact — not scattered across personal inboxes.
The cost of not using BoardRecord.
Every week without a project record is another week of exposure.
$50K–$500K
Average disputed change order
Without a timestamped record, boards lose leverage on scope disputes with contractors.
100%
of email lost in board turnover
When the president who started the renovation leaves, their inbox goes with them.
6–18 months
Average capital project duration
Long timelines mean thousands of emails across personal inboxes — impossible to reconstruct after the fact.
0
Searchable records in a shared inbox
Forwarded threads lose attachments, context, and chronological order. Good luck finding the approved bid.
3–5
Board members who need alignment
Without a shared timeline, every question requires someone to dig through their own inbox and summarize.
∞
Liability without an audit trail
If it’s not documented, it didn’t happen — and your board is personally liable for fiduciary decisions.
BoardRecord doesn’t add work — it captures the communication already happening and turns it into a defensible, searchable record your whole board can access.
Prefer a walkthrough first?
Book a 30-minute briefing focused on your building and active projects.
One timeline. Every decision.
Searchable forever.
Vendor email lands in a project timeline your whole board can search — no digging through inboxes, no lost attachments.
Without a project record
Roof Replacement Approved by Full Board
DecisionRoof_Scope_Final_v3_Board_Approved.pdf
DocumentVendor update: Flashing scope revision confirmed
VendorChange order #2 approved — $12,400 flashing upgrade
DecisionEverything you need to pilot.
Nothing to install.
Start capturing project email in minutes. No credit card, no vendor onboarding, no IT request.
Dedicated project email
Each project gets a unique address. Vendors email it directly.
Searchable timelines
Every message and attachment logged in chronological order — searchable instantly.
Document Q&A
Ask questions across bids, contracts, and specs. Get cited answers from the source.
Vendor whitelist
Control who can post to each project. No portal login required for vendors.
Board member access
Invite up to 5 board members. Everyone sees the same record.
Full data preserved
When trial ends, your data stays. Pick a plan and continue where you left off.
Set up in 5 minutes · No credit card required
Set up in minutes.
Keep your email. Keep your HOA software. Add a project record that actually sticks.
It takes 5 minutes